What is Records Management Software?
Organizations use document and records management to manage documents and content throughout their organization, from creation to destruction.
Typically, systems consider a document or file a work-in-progress until it has undergone review, approval, lock-down, and (potentially) publication, where it will wait for use. The initial content will become a formal record within the organization. Electronic document management software enables the management of paper files (through conversion to digital images) and other electronic content such as Word documents, pictures, and PDFs, to name a few file formats. Workflow, versioning, and approval rules are applied based on the needs of the business.
Once a document achieves the status of a record, the organization may apply best-practice or legally enforced retention policies. These policies state how the second half of the record life cycle will progress, typically involving retention (and protection from change) until some events relate to the record and trigger the final disposition schedule to apply to it. Eventually, normally, at a set time after these events, records are destroyed.
Electronic document management software defines users and privileges, approvals, and versioning. You can use the software on your organization’s servers or access it via a browser in a cloud environment. In either case, defined security protocols apply to all electronic content.
File Label Express and Simplicity RMS
Records management professionals designed and developed File Label Express to bring high-quality, responsive web solutions to your filing requirements. We are a low-cost provider of color-coded file labels and print services. Are you in the market for a filing system, or are you still relying on your office supply provider, filing system dealer, or RMS software provider for file label and tracking solutions? File Label Express can help.
Simplicity RMS is a versatile records management system. It combines a user-friendly interface with a comprehensive and flexible platform, making it a capable and affordable solution for organizations small and large. Simplicity RMS allows you to easily retain, organize, and govern documents and other records. Integrate it with Simplicity RFID and other applications to streamline your enterprise.
File Label Express Features
File Label Express provides a web-based interface where users create data-driven file labels. You can enter data manually or upload and map fields from a spreadsheet. With its standard label library, File Label Express is compatible with many filing systems. The system discards your data after you print your labels.
Simplicity RMS Essentials
RMS Essentials provides a records management system and simple check-in\check-out features for records or item tracking. We collect data in defined record types with custom forms and store that data in the cloud.
Records Management Software Features
- Unique Record Check and Notifications: The system checks entered data to ensure no duplicates exist. If users enter record data, we store it in a list and send a notification.
- Check In\Check Out: RMS Essentials is a basic tracking system with locations defined as physical places or people.
- Record History: Tracks all actions at a record level, allowing display, search, and report creation.
- User History: Tracks all activities at a user level.
- Ad Hoc Reporting: Creating lists of records and compiling them into a PDF or spreadsheet.
Simplicity RMS Plus
RMS Plus provides many features from RMS Essentials with added features and workflows for document management.
Features
- Unique Record Check and Notifications: The system checks entered data to ensure no duplicates exist. If users enter record data, we store it in a list and send a notification.
- Check In\Check Out: RMS Essentials is a basic tracking system with locations defined as physical places or people.
- Record History: Tracks all actions at a record level, allowing display, search, and report creation.
- User History: Tracks all activities at a user level.
- Ad Hoc Reporting: Creating lists of records and compiling them into a PDF or spreadsheet.
Simplicity RMS Pro
Because Simplicity RMS is a customizable platform, we can also work with your organization to document and implement custom workflows and processes in our software or integrate Simplicity RMS with existing systems. Through our application tiers from Essentials to Pro, we built Simplicity RMS to scale with your needs.
Through our application tiers from Express to Professional, we built Simplicity RMS to scale with your needs. Contact us today to learn more.